Welcome to West Sandy Community Association

Events Gatherings

About WSCA

Today, the San Jacinto School House serves as the West Sandy Community Association building and is used for social gatherings, game night (most Fridays), voting and other community activities. It occupies a portion of approximately three acres located at 732 FM 3179 about 11 miles southwest of Huntsville Texas in Walker County. To find the location on a Texas map, look for the intersection of FM 1791 and FM 3179 (Coon Trail Road) and you will find the WSCA facilities in the northwest corner diagonally across from the Ebenezer Baptist Church.

About the facility

Exterior of the facility

The WSCA facilities includes the community center building, parking lot, a 16’ x 30’ covered pavilion (added in 2015 and not shown) and an open field. The community center building has a covered porch with handicapped access, a large entry hall way, gender specific restrooms with baby changing stations in each, a full kitchen and two gathering rooms.

Inside the facility

The larger of the two gathering rooms is set up with tables and chairs to accommodate approximately 80 people. Also found in this room is a raised stage with a piano. The smaller of the rooms has tables and chairs set up to accommodate about 25. In addition, the full kitchen has tables and chairs suitable for use by 8 to 10 people. In the kitchen, there is a refrigerator, electric cook top/oven, sink, microwave and a large ‘L’ shaped counter making it easy to provide food service for a large gathering. There are also two 10 cup coffee pots available for use.

A storage room is accessible from the larger of the gathering rooms containing additional tables and chairs which may be used outside (weather permitting), under the pavilion or on the covered porch. It is possible to reconfigure the table and chair setup in all rooms of the community center building to meet individual needs.

While the building was originally constructed in the early 1900’s, it was renovated in 2005. Since that time, the interior and exterior of the building has been continually maintained by the WSCA. That same year, the school house was nominated by the non-profit group Preservation Texas and, as a result of that action, is listed among the most endangered historical properties in the state.

Rental fees for your event

Rental fees for use of these facilities are very reasonable. We think you will be very pleased. Give us a call.

Venues

Weddings, family gatherings, graduations, special events, and more

Book your event

Parties interested in using the WSCA facilities, please contact

Pam Baldwin at 281-989-3212 Monday through Friday 10 AM CST until 4 PM CST

Or any time of day by email at pam.baldwin@sbcglobal.net

West Sandy Community Association Facility Rental agreemen

Additional Information

In consideration of the mutual promises of parties hereto, West Sandy Community Association, a non-profit 501 (3)(c) organization, hereinafter referred to as WSCA, and

___________________________________________________________________ hereinafter referred to as USER, hereby agree to enter into an agreement for the usage of the premises known as the West Sandy Community Association, in the City of Huntsville, County of Walker, Texas.

1. USERacknowledges premise or WSCA premise includes property, structures, furnishings, fixtures and equipment owned by WSCA and agrees to leave the WSCA premises in as good of condition as when received, reasonable wear and tear accepted. USER accepts the premises as in good condition and will be responsible for all breakage, loss and other damage.

2. The USER desires use of the WSCA premises for the duration below:

___________________________________________________________________________

Date(s)

___________________________________________________________________________

Time(s)

3. The fee for premises usage shall be $____________, plus a security deposit of $___________, payable minimally 2 weeks prior to commencement date of usage. User acknowledges this fee may not cover all costs incurred by WSCA associated with USER’S activities. Therefore, additional donations are welcome.

4. At the discretion of WSCA, the security deposit may be refunded to USER within a reasonable timeframe after usage or may be applied to cleaning or repair of damage caused by USER.

5. USER agrees that the WSCA itself, it’s Trustees, Officers and Members shall not be responsible for loss or injury incurred on the premises. And further the WSCA itself, it’s Trustees, Officers and Members shall not be responsible or liable for loss of or damage to, any person or personal property of USER or USER’S guests during the usage period.

6. USER acknowledges that the WSCA premise is a SMOKE FREE facility.

7. USER is responsible for furnishing all paper products, dishes and cooking utensils.

8. USERmay cancel this agreement by giving WSCA written notice of intent to cancel, at least 2 weeks prior to the usage start date.

9. USER agrees to abide by the guidelines specified in Addendum #1 and Addendum #2.

Remit Payment To:

West Sandy Community Association

P.O. Box 8942

Huntsville, Texas 77340-0016

____________________________________________

Date of Agreement

____________________________________________

USER Signature

____________________________________________

USER Home Telephone Number

____________________________________________

USER Office Telephone Number

____________________________________________

USER Cell Number

______________________________________________________________________________

USER EMAIL Address

______________________________________________________________________________

USER Home Address

______________________________________________________________________________

USER Mailing Address

Additional Information for WSCA:

_____________________________________________________________________________________

West Sandy Community Association Facility Rental and Use

Additional Information

Addendum #1: Decorating Guidelines

These decorating guidelines must be followed when USER is decorating the premises to prevent damage to the WSCA premise. If these guidelines are not followed USER will forfeit all or part of the Security Deposit. A premises inspection will occur after usage and before the Security Deposit is refunded.

· Standard tape may NOT be used on any painted surface or on the ceiling. Paint “friendly” tape may be used on painted surfaces.

· The only other adhesives permitted are “Command Adhesive” brand hangers. To prevent damage to the surface, they must be removed according to the directions on the package.

· Nails and screws are NOT allowed. Any holes created in the walls will be considered property damage.

· Do not hang items from the ceiling or light fixtures.

· No spray or brushed paint may be used on the inside or outside the WSCA premise for decoration.

· If confetti or similar is used by USER, ALL must be removed from the WSCA premise.

· Decorations attached to the outside of the building or grounds must adhere to these same guidelines.

· All decorations must be completely removed upon vacating the WSCA premise at the end of USER usage. This includes decorations or signs at the front entrance of the facility.

Addendum #2: Cleaning Checklist

This cleaning checklist must be followed when USER has completed usage of the WSCA premise. If these guidelines are not followed, USER will forfeit all or part of the Security Deposit. A premises inspection will occur after usage and before the Security Deposit is refunded.

Bathrooms

· Wipe down all sinks and counter tops.

· Flush toilets and ensure they are wiped down.

· Wipe off sinks and faucets.

· Empty trash cans.

· Clean mirrors.

Kitchen

· Wash all used dishes, pots, pans, coffee pots, etc. and, after drying, return to the original location where found.

· Any food left over must be removed from refrigerator and from building.

· If used, wipe down refrigerator and clean-up any spills.

· Wipe down all kitchen counters.

· Trash in kitchen is to be placed in garbage can, west side of building, or removed from premises.

· Insure coffee maker(s) are cleaned and left unplugged.

Outdoors

· Pick up trash and place in garbage can, west side of building, or remove from premises.

· Remove all signage and decorations.

Front Entrance

· Remove all signage and decorations.

Trash

· All trash is to be placed in garbage can, west side of building, or removed from premises.

· After cleaning, return all trash cans to original location.

Before Leaving

· Tables and chairs are to be left as originally found. Do not stack chairs on tables.

· Sweep and mop all floor surfaces.

· Turn off all lights.

· Turn off the air condition/heater and fans.

· Insure that all windows and doors, front and back, are locked.

Welcome to West Sandy Community Association

Scheduled events

Fun Activates

Open Board Meeting

Open Board Meeting

Open Board Meeting

Open Board Meeting

Open Board Meeting

Facility Rental

Open Board Meeting

Facility Rental

About WSCA

Additional Information

About the facility

Exterior of the facility

Inside the facility

Rental fees for your event

Venues

Book your event

West Sandy Community Association Facility Rental agreemen

Additional Information

West Sandy Community Association Facility Rental and Use

Additional Information

Contact Us

West Sandy Community Association

Contact us to schedule your event

West Sandy Community Association

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